Ministry of External Affairs, Government of India

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fsiFAQs
   

FAQs..............................
ID Q A
21  1 Deputationists training Capsule / who can join?

1b. Is it necessary to come to FSI?

1c. What will be the venue format?

2 What ranks would particularly benefit?  
1. All officers, US and above.

1b. No.

1c. Hybrid. Those who can come to FSI may join the physical session. The lecture and discussions would also be relayed over webinar.

2. US (PPS) and above. 
22  1 MCTP1 (Mid Career Training Program - Phase I): who can join?

1b. Is it necessary to come to FSI? 
1. All those officers who have returned to HQs after language / language+1 postings.

1b. Yes. 
23  1 meaF (MEA Financial) training module / who can join?

1b. Is it necessary to come to FSI?

2 What ranks would particularly benefit?

3 How would one advance mandatory training needs? 
1 Anyone from
MEA
Missions
Posts
ICCR

1b. No. Participants can also join over webinar (need microphone and internet connected computer).

2
SOs,/ PSs / Interpreters
Assistants / PAs
UDCs / stenos
LDCs

3 please copy, paste and open the following link in your browser for more precise relevance to your particular rank:

http://meafsi.in/fsi/fsiRanks_list.asp?s_RankID=8

(Please that information at this link is only indicative as it is work in progress and being constantly changed) 
24  A: List of documents that are required to be submitted with TA bill:

B Most common mistakes the IFS(OT) makes in submitting TA bills: 
A: List of documents that are required to be submitted with TA bill:
1 Fully Fill-up TA(Tour) or TA (Transfer) form in duplicate;
2 Copy of sanction order in r/o place and period of official duty.
3 Air Tickets/Train Tickets/Boarding Passes in original. If not available, waiver to be obtained from Administration.
4 Details of DA/TA advance drawn may attached or a certificate from the mission is No DA was paid.
5 Details of expenditure to be enclosed
6 Bill/supporting documents to be attached in r/o expenditure incurred on:
a. Food (if bill not available self certification to be enclosed.
b. Accommodation
c. Transport
7 TA bill should be submitted within three month after completion of official tour.

B Most common mistakes the IFS(OT) makes in submitting TA bills:
1. Not submit in stipulated time
2. Not make photo copy of complete set (as all documents are required to sent in duplicate)
3. Forget to sign the form/self declaration set.
4. Lost sanction order copy, Air tickets/Boarding passes, Hotel bills/food bills etc..
5. Not mention about TA Advance/DA drawn or receipt lost
6. Not submit/ late submit challan payment at SBI Bank to settle TA bills.
 
25  1 Group D Training Capsule/ who can join?

1b. Is it necessary to come to FSI?

2 What ranks would particularly benefit?

2a. Can the outsources staff join too?

2b. Who is it must for?

3. What would be the language of the training? 
1 Anyone from
MEA
Missions
Posts
ICCR

1b. No. Participants can also join over webinar (need microphone and internet connected computer).

2
MTS (Multi Task Staff)
Chauffeurs
Security Assistatnts
Group D Staff

2a. Yes.

2b. HoCs / Attache Administrations where the drivers are local staff and don't understand Hindi. Then the HoC/Attache Administration may first understand and then relay in adequate language to the local driver.

4. Hindi. 
26  1. I don't have login and password. How do I get these?

2. I am able to open many links but equally there are many that I am not able to. Why?

3. In respect of some links, when I click, I am asked login and password. When I fill mine, the login page returns with no forward movement. 
1. As part of registration process using the link http://meafsi.in/fsi/fsiNewRegn.asp

2. Access to various links is deliberately controlled.

3. This happens when you are trying to reach pages to which you don't have access. 
27  1 Mihir Mankad Media Capsule / who can join?

1b. Is it necessary to come to FSI?

1c. What will be the venue format?

2 What ranks would particularly benefit? 
1. All officers, US and above.

1b. No.

1c. Hybrid. Those who can come to FSI may join the physical session. The lecture and discussions would also be relayed over webinar.

2. Officer Trainees; Deputationists; US / PPS and above.  
28  1 Computer training module / who can join?

1b. Is it necessary to come to FSI?

2 What ranks would particularly benefit?

3 How would one advance mandatory training needs? 
1 Anyone from
MEA
Missions
Posts
ICCR

1b. No. Participants can also join over webinar (need microphone and internet connected computer).

2
SOs,/ PSs / Interpreters
Assistants / PAs
UDCs / stenos
LDCs

3 please copy, paste and open the following link in your browser for more precise relevance to your particular rank:

http://meafsi.in/fsi/fsiRanks_list.asp?s_RankID=8

(Please that information at this link is only indicative as it is work in progress and being constantly changed)  
29  1 Foreign Policy training Capsule / who can join?

1b. Is it necessary to come to FSI?

1c. What will be the venue format?

2 What ranks would particularly benefit?  
1. All officers, including deputationists, US and above.

Over webinar, all from MEA, irrespective of rank, are welcome to join so long as they are interested in the subject.

1b. No.

1c. Hybrid. Those who can come to FSI may join the physical session. The lecture and discussions would also be relayed over webinar.

2. US / PPS / DS and above.  
30  1 Accounts training Capsule / who can join?

1b. Is it necessary to come to FSI?

1c. What will be the venue format?

2 What ranks would particularly benefit?  
1. Anyone from MEA / Missions / Posts interested in the module

Participants can be from:
MEA
ICCR
Indian Missions / Posts abroad (over webinar)

1b. No.

1c. Hybrid. Those who can come to FSI may join the physical session. The lecture and discussions would also be relayed over webinar.

2 All those likely to handle Admn / Accounts.
SOs/ PSs / Interpreters
Assistants / PAs
UDCs / stenos 
31  Power failure? Why is the webinar not working?

2 Can there be webinar service even with the notice of power failure? 
Yes, there is power failure at FSI. Efforts are on to restore power and dependent services. Disruption is regretted. Once power is restored, this notice would be removed.

2. Yes. We try to use our back up power generator to have minimum disruptions. 
32  A. What are the general training guidelines? What are the organizational briefing points made at the opening session of any training module / capsule / program at FSI?

a Responsibilities of trainees?

b Responsibilities of trainee group leader?

b1. of Session Coordinator?

c Random vote of thanks?

d Decorum during training?

e Hands on session procedure?

f Excellence questions? 
A. These are listed below:

a) TRAINEES: Active participation must; this requires
1) active listening and participation both in learning and sharing
2) contribution in preparation and timely upload of assigned session papers
3) providing feedback on various sessions / speakers (must for all)
4) Ensuring that the training session progress as per the general guidelines and proposing to session leader / training leader / FSI staff course correction, if necessary
5) addition of memos supplementing the session papers
6) demonstrating comprehension of a training session through good summary of the learning as part of the substantive, at least five minutes, vote of thanks, to be presented as and when randomly called upon by FSI staff.
7) undertaking compensatory work if missing any part of training capsule / module and completing it in the assigned time (if not completed in time, compensatory work amount would be doubled).
8) noting that clearances from FSI of successful completion of training would require fulfillment of the training guidelines

b)TRAINEE GROUP LEADER leader (identified during opening session) to ensure
(1) implementation of all the instructions
(2) active participation of all concerned including over webinar (Immediately after identification of the team leader, he should confirm that web attendees are able to participate (to troubleshoot with the help of FSI staff problems, if any)
(3) brief those who join late regarding instructions issued during the session (all arriving late to be informed of this system and encouraged to meet the training leader during various breaks)
(4) report of indiscipline, if any, during the training session, immediately, to either JS FSI or Course Coordinator Shri Amarnath Dube

b1) SESSION COORDINATORS are named either by FSI or by Trainee Group Leader. They are expected to
(1) take attendance of their team members and submit to Course Coordinator Shri Dube via FSI staff
(2) collect CV of the speakers from FSI staff/ get to know the speaker and make welcome remarks
(3) take detailed notes for preparation of session paper
(4) invite web attendees in the beginning, in the middle and in the end to make interventions
(5) take note of those web attendees who don’t respond immediately (to then mark them absent)
(6) break monotony in the session, if any, by asking turning the session interactive (7) maintain discipline (8) ensure that at no point of time does one turn unruly or disrespectful (if not possible to report this immediately to JS FSI / Shri Dube).

c) RANDOM VOTE OF THANKS: FSI Staff to randomly ask, at the end of the session, any of the trainees to present vote of thanks. The vote of thanks has to be substantive summary of the learning (at least for five minutes). Inadequate summary would indicate inattention from the concerned trainee. FSI staff to report on this to Shri Dube.

d) DECORUM:

-Mobiles should be on mute / off. None should be found checking / texting messages during training session. All such work can be and should be done during periodic breaks included in the program.

-No conversation during the session. All interventions have to be as part of the session.

e) HANDS ON SESSIONS: These are, whenever built into the program, are hybrid in nature with both instructions and hands on training. When organized in computer lab, they need to be in cycles of 15x2x3 ie 15 minutes of instructions (when all assemble centrally only to listen and see what instructor teaches), 15 minutes of hands on (when all try the learning on their computers), repeat (during reassembly, instructor first takes questions and clarifies answers before proceeding with new instructions). Session leaders to ensure this should the speaker unknowingly not accommodate this. [FSI staff to similarly supplement if necessary. JS FSI / CC Dube to be called for immediate course correction, if necessary).]

f) EXCELLENCE QUESTIONS: These are included at http://meafsi.in/fsi/fsihtml/enqs.htm and should be regularly studied for putting into practice. Some of the questions may need adaptation depending upon the rank and responsibility of the individual concerned. 
33  1 MEA Overview / Administration / Establishment / Office Procedure / Financial Procedure/ Protocol / Media training Capsules: who can join?

1b. Is it necessary to come to FSI?

1c. What will be the venue format?

2 What ranks would particularly benefit? 
1. Anyone from MEA / Missions / Posts interested in the module

Participants can be from:
MEA
ICCR
Indian Missions / Posts abroad (over webinar)

1b. No.

1c. Hybrid. Those who can come to FSI may join the physical session. The lecture and discussions would also be relayed over webinar.

2 All those likely to handle Admn / Accounts.
SOs/ PSs / Interpreters / Attaches
Assistants / Pas
UDCs / stenos 
34  Style guide for thesis / paper writitng: Is there any such guide?  Please follow Economist (or any similary quality) Style guide, briefly included below:

The first requirement of The Economist is that it should be readily understandable. Clarity of writing usually follows clarity of thought. So think what you want to say, then say it as simply as possible. Keep in mind George Orwell's six elementary rules ("Politics and the English Language", 1946):

Never use a Metaphor, simile or other figure of speech which you are used to seeing in print.
Never use a long word where a short one will do (see Short words).
If it is possible to cut out a word, always cut it out (see Unnecessary words).
Never use the Passive where you can use the active.
Never use a foreign phrase, a scientific word or a Jargon word if you can think of an everyday English equivalent.
Break any of these rules sooner than say anything outright barbarous (see Iconoclasm).
Read the full Style Guide introduction.
Readers are primarily interested in what you have to say. By the way in which you say it you may encourage them either to read on or to give up. If you want them to read on:

Do not be stuffy. “To write a genuine, familiar or truly English style”, said Hazlitt, “is to write as anyone would speak in common conversation who had a thorough command or choice of words or who could discourse with ease, force and perspicuity setting aside all pedantic and oratorical flourishes.”

Use the language of everyday speech, not that of spokesmen, lawyers or bureaucrats (so prefer let to permit, people to persons, buy to purchase, colleague to peer, way out to exit, present to gift, rich to wealthy, show to demonstrate, break to violate). Pomposity and long-windedness tend to obscure meaning, or reveal the lack of it: strip them away in favour of plain words.

Do not be hectoring or arrogant. Those who disagree with you are not necessarily stupid or insane. Nobody needs to be described as silly: let your analysis show that he is. When you express opinions, do not simply make assertions. The aim is not just to tell readers what you think, but to persuade them; if you use arguments, reasoning and evidence, you may succeed. Go easy on the oughts and shoulds.

Do not be too pleased with yourself. Don't boast of your own cleverness by telling readers that you correctly predicted something or that you have a scoop. You are more likely to bore or irritate them than to impress them.

Do not be too chatty. Surprise, surprise is more irritating than informative. So is Ho, ho and, in the middle of a sentence, wait for it, etc.

Do not be too didactic. If too many sentences begin Compare, Consider, Expect, Imagine, Look at, Note, Prepare for, Remember or Take, readers will think they are reading a textbook (or, indeed, a style book). This may not be the way to persuade them to renew their subscriptions.

Do your best to be lucid (“I see but one rule: to be clear”, Stendhal). Simple sentences help. Keep complicated constructions and gimmicks to a minimum, if necessary by remembering the New Yorker's comment: “Backward ran the sentences until reeled the mind.”

The following letter from a reader may be chastening:

SIR—At times just one sentence in The Economist can give us hours of enjoyment, such as “Yet German diplomats in Belgrade failed to persuade their government that it was wrong to think that the threat of international recognition of Croatia and Slovenia would itself deter Serbia.”
During my many years as a reader of your newspaper, I have distilled two lessons about the use of our language. Firstly, it is usually easier to write a double negative than it is to interpret it. Secondly, unless the description of an event which is considered to be not without consequence includes a double or higher-order negative, then it cannot be disproven that the writer has neglected to eliminate other interpretations of the event which are not satisfactory in light of other possibly not unrelated events which might not have occurred at all.
For these reasons, I have not neglected your timely reminder that I ought not to let my subscription lapse. It certainly cannot be said that I am an unhappy reader.
—WILLARD DUNNING

Mark Twain described how a good writer treats sentences: “At times he may indulge himself with a long one, but he will make sure there are no folds in it, no vaguenesses, no parenthetical interruptions of its view as a whole; when he has done with it, it won't be a sea-serpent with half of its arches under the water; it will be a torch-light procession.”

Long paragraphs, like long sentences, can confuse the reader. “The paragraph”, according to Fowler, “is essentially a unit of thought, not of length; it must be homogeneous in subject matter and sequential in treatment.” One-sentence paragraphs should be used only occasionally.

Clear thinking is the key to clear writing. “A scrupulous writer”, observed Orwell, “in every sentence that he writes will ask himself at least four questions, thus: What am I trying to say? What words will express it? What image or idiom will make it clearer? Is this image fresh enough to have an effect? And he will probably ask himself two more: Could I put it more shortly? Have I said anything that is avoidably ugly?”

Scrupulous writers will also notice that their copy is edited only lightly and is likely to be used. It may even be read. 
35  1. How should one write a session paper?   1. Listen to the lecture carefully and pro actively, monitor QnA sessions for insights, later study any power point that may have been shared, research any further resource that may have been mentioned or that you learn of and then write your paper separately in word document with running text (no para nubering / indentation / formatting etc; just pure and simple collection of paragraphs).

The content should be accurate, informative, educative, lucid and like a reference material that one can rely on. It should be pleasure to read.

Upload the paper within one working day from the day of lecture (or else you may lose the opportunity as once someone else uploads before you, you won't be able to upload your paper. 
36  1 How should one write a memo?  1. Read the session paper and memos that may have been written before you.

2. See if you can critically comment on any of the points made / not made to supplement the discussion and join the endeavor of creating good reference material on the subject. 
37  1. Proceedings during a lecture

2 Expectations from Trainees

3 Expectation from FSI staff 
1. There are four main components:

-SPEAKER BIO PROFILE (5 minutes): One of the trainees introduces the speaker

-SUBJECT AWARENESS (15 minutes): FSI invites randomly one of the trainees to speak, for five minutes, his/her understanding of the subject (not to ask questions as this would be only during QnA); other trainees join in to give the speaker a flavor of their awareness level {needless to mention, thus, that the all trainees would have to come to the training with adequate preparation}

-LECTURE (40 minutes): Speaker deliver key-note address

-QnA VOTE OF THANKS (30 minutes)

2. Come to lectures after adequate preparation, having studied available information on the subjects being covered during the day.

3. Check webinar / sound system is functional; venue has been cleaned up; water bottles for the speaker been replaced with new bottle etc. If there is in-room hot water + coffee/tea facility that that counter is dressed up. 

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